Setting paragraph options in a text editor. Paragraph formatting. Setting line spacing

Paragraph formatting

Text underlining

Word offers four types of underlining: single, words only, double, and dashed. To set the underline, use the "Font" dialog box. Your task is to select the text that you want to underline, then click the button to open the list in the Underline field, from which select the desired type of underline.

In Word, as in any other text editor, a paragraph is a piece of text delimited by a paragraph symbol, which is entered by pressing the Enter key. The paragraph is also a formatting object. When formatting a paragraph, the following concepts are used.
Indent- sets the distance of the paragraph text (or only the first line) from the page margin. For the first line of a paragraph, it is possible to set an indent or indent, which are set using the command Format=Paragraph. You can set a negative indent, which allows you to move the text to the left margin. The protrusions of the first line of a paragraph are used to design elements of numbered lists, as well as bibliographic indexes.
Text alignment- used depending on the purpose:
- on the left - in the main text of ordinary documents;
- on the right edge - in headers and footers;
- in the center - in the design of headings;
- in width - in the main text of business letters and printed publications.
Tabulation- used to create a fixed indent at the beginning of the first line of each paragraph, and also allows you to format the text into several aligned columns.
Line spacing- allows you to set the distance between the lines of a paragraph. In addition to line spacing, you can set the distance before and after the paragraph.

When creating a new document, the template settings (for letters, reports, etc.) are used until new formatting options are set. If you create a document based on the "Normal" template, the document will default to the normal style. This style sets the paragraph alignment to the left. A paragraph can be formatted both before text is entered and after text is entered. If text already entered is being formatted, then the paragraphs to be formatted must be highlighted. When formatting one paragraph, it is enough to place the cursor in it before formatting. Word provides you with the following equivalent paragraph formatting tools:
- command Format=Paragraph- allows you to set all the necessary paragraph formatting parameters at once in one dialog window;
- command Paragraph from the context menu (by pressing the right mouse button) - duplicates the action of the command of the previous paragraph;
- "Formatting" toolbar - each parameter is set by pressing the corresponding button. Only one format parameter is set at a time. However, if you need to change a single format item, this tool allows you to do it faster than using the corresponding menu command;
- horizontal ruler - used to set indents and tabs;
- keyboard commands - similar to the buttons on the "Formatting" toolbar, they allow you to speed up the change of one of the format parameters.

Word provides a wide range of document formatting features. To give the text a certain look, key combinations, command sets tabs are used. home and apply styles. In any document, you can format characters, paragraphs, sections (if any), pages, or the entire document.

To format text, you must first select it or set the necessary parameters before entering text.

To format a paragraph or section, simply place the cursor anywhere in it, the entire document is formatted by setting the appropriate formatting options on the tab Page layout.

Character Formatting

Basic character formatting options include changing the typeface, size, style, spacing, and character position.

Most of the most commonly used character formatting tools are on the tab home in a group Font.

Figure 1. Font group on the Home tab

Separate attention deserve fonts, which are divided into serif fonts and sans serif fonts:

Figure 2.

Serif fonts are mainly used to design the body text of a document, and chopped fonts are used to design headings. A wider range of tools can be obtained using the dialog box Font, which can be opened by clicking on the diagonal arrow in the lower right corner of the Font group.

Dialog window Font contains 2 tabs: Font And Additionally.

Lists Font, Style, Size allow you to select valid values ​​for these categories. Parameters Text Color, Underline, Underline Color, Modify can only take values ​​that are present in the corresponding lists.

When you select formatting options, you can see sample text with the selected options in the area Sample.

Figure 3. Font tab

Figure 4. Advanced tab

On the tab Additionally there are parameters for changing the position, more precise adjustment of the size of the characters: Parameter Scale– setting the text size as a percentage of the normal size. Parameter Interval– setting the distance between the characters of the selected text. Parameter Bias- setting the position of the text on the line, which can be raised or lowered relative to the line. Parameter selection kerning for characters... automatically selects the spacing between adjacent pairs of characters, depending on the font style.

Text effects

Button Text effects opens the Format Text Effects dialog box, which provides a wide range of text styling options:

Figure 5. Text Effects dialog box

Paragraph formatting

Paragraph formatting options include changing indentation values, tab stop values, text alignment, and line spacing.

To format a paragraph, just place the cursor anywhere in the paragraph and select the desired options, or select it before formatting.

Ruler

You can show or hide the ruler using the tab View- Group Show - Ruler. The ruler, which is located at the top of the page, is divided into 2 areas: white, which corresponds to the text area of ​​the page, and gray, which indicates the margins of the document.

Figure 6. Ruler indent markers

Indent markers are used to set paragraph indents, for which it is enough to drag the desired marker to the desired location:

• The right indent marker is used to set the distance from the entire text of a paragraph to the right margin;
• Left indent marker - to set the distance from the edge of the paragraph text to the left margin. Contains the indent marker for the first line of a paragraph.

The ruler also allows you to manage tab stops, which are marked with gray serifs.

To set different tabulation modes, use the button, which is located in the upper left corner of the line of the upper ruler. Tab Modes:

1. Left alignment
2. Center alignment
3. Right alignment
4. Decimal alignment
5. vertical bar

Figure 7. Tab Modes

To delete all tab stops on the ruler, use the keyboard shortcut Ctrl+Shift+N.

The main and most frequently used tools are placed on the ribbon and are located on the tab home in a group Paragraph:

Figure 8. Paragraph group on the Home tab

All paragraph formatting options can be seen by opening the Paragraph dialog box, which is launched by clicking on the diagonal arrow in the lower right corner of the group Paragraph.

The tab allows you to set the parameters:

• Alignment - left, right, center, justified;
• Level - basic, level 1-9;
• Indents left and right - paragraph text indents from the edge of the page;
• First line - indent or indent of the first line of a paragraph;
• Interval before and after - intervals between paragraphs in paragraphs;
• Interline - single, one and a half, double and others.

The result of changing the formatting options can be seen in the window Sample.

The tab is used to control the placement of paragraphs on pages:

• Prohibition of orphan lines - allows you not to break a paragraph on the border of two pages, if a orphan line remains on one of the pages.
• Keep on next - allows you to keep the page between the current paragraph and the paragraph that follows it.
• Do not break paragraph - allows you not to break a paragraph at the border of two adjacent pages.
• From a new page - Insert before a paragraph to force a page break.
• Disable line numbering - allows you not to display line numbers in a paragraph when printing.
• Disable automatic word hyphenation - allows you not to hyphenate words when translating lines within a paragraph.

Figure 9. Indents and spacing tab

Figure 10. Page Position tab

By pressing the button Tab... dialog box opens Tabulation, where you can set a tab stop by entering numeric values, set or remove multiple tab stops, and select a placeholder type for tab stops.

Figure 11. Tab dialog box

Sample Format

To copy the style of one of the paragraphs, use the button Sample Format, which is on the tab home in a group Clipboard.

To apply it, just place the cursor within the paragraph whose style you want to copy and click on the button Sample Format. Then you need to select the paragraph (or several) to which you want to apply this formatting. In this case, further copying of the style of this paragraph becomes impossible (it is applied only once).

To apply the formatting of one paragraph to several paragraphs (repeated application), you must double-click the button Sample Format. This will make it possible to apply the copied style any number of times within this document. To cancel further application of this style, click the button. Sample Format once, after which it will become inactive and copying of the paragraph style will stop.

Nonprinting characters

Word allows you to paste into a document non-printable characters, which are useful for detecting formatting errors (for example, checking for extra spaces in text). The button is used to show/hide non-printable characters. Show all characters (ctrl+) on the tab home in a group Paragraph.

Speaker Deck SlideShare

In the fourth lesson of the course, the possibilities of a word processor in the field of paragraph formatting, setting tab positions, as well as its types will be considered. In the final part, work with single-level lists, both bulleted and numbered, will be considered, as well as the basics of working with multi-level lists.

MOS Skills 77-418

Theory:

1. Paragraph formatting

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Text version

Paragraph formatting is an integral part of creating professional texts in MS Word. Properly formatted text will allow the reader to focus on the content of the document itself. MS Word allows you to adjust text alignment in a paragraph, indents, as well as intervals, both between lines and between paragraphs.

Padding settings

Indent is the empty space between the text and the page borders.

Using indents, paragraphs and differ from the main text. In Word, you can set the indents of the first line, the indents of the rest of the text of the paragraph both to the right and to the left, you can also set the so-called "negative indents" when the text of the paragraph goes beyond the page. You can adjust paragraph settings using the ruler - one of the elements of the Word interface, the "Paragraph" groups, the first group is located on the "Home" tab, the second on the "Page Layout" tab (despite the same name, they are not identical, the group located on the tab " Page Layout” allows you to just adjust the indents and intervals, but it does it more accurately), as well as using the paragraph settings dialog box. The paragraph settings dialog box can be called from the Paragraph group or during the paragraph style settings. Accordingly, all the changes made can be saved as a paragraph style.

In the vast majority of cases, paragraph settings are made when setting the style, or then the changes are saved as a style. Of course, you can adjust the paragraph settings and then copy them using the Format Painter tool, but this is a prime example of how not to do it.

Let's make several different paragraph indent settings using the tools described above.

Adjusting text alignment

Aligning text in a paragraph consists in positioning it between the boundaries of the document. By default, text is left-aligned. You can align to the right, center, or stretch in width. This is about the horizontal positioning of the text.

For quick positioning of text, you can use the hot key combinations: Ctrl + L , Ctrl + E , Ctrl + R , Ctrl + J , left, center, right and stretch to the width of the page, respectively.

There is also vertical alignment, which indicates how the text will be placed between the bottom and top of the document.


By default, text on document pages is top-aligned. You can also align to the center of the page, to the bottom, or stretch to the height of the page (stretching will occur by increasing the intervals between paragraphs).

Exists two ways to adjust vertical alignment text per page:

• “Page Layout” tab, “Page Setup” group, open the “Page Setup” dialog box on the “Paper Source” tab, use the “Vertical Alignment” item;
• tab / menu "File", menu item "Print", the command "Page Setup" on the tab "Paper Source" use the item "Vertical Alignment".

Horizontal text alignment can be adjusted using the tools of the "Paragraph" group of the "Home" tab, using hot keys, or in the paragraph style settings.

Filling a paragraph with color and setting borders

In MS Word, it is possible to set an arbitrary color as the background of a paragraph (similar to text coloring), as well as set borders for a paragraph. This is done using the interface elements of the "Paragraph" group, or using the "Borders and Shading" dialog box, which is called through the "Borders" / "Borders and Shading ..." command.

If there is a need to set visible paragraph borders or set the background color when setting the style, then in the style settings you will need to select the "Format / Border ..." command.

Adjust line spacing, as well as spacing between paragraphs

The ability to fill a paragraph with color, and setting borders for it is not in demand when compiling professional texts, in contrast to setting line spacing, as well as spacing between paragraphs themselves.

Moreover, as a rule, line spacing is mandatory indicated in the requirements for materials in articles, theses, diplomas and other standardized reports.

You can quickly set the interval using the "Interval" drop-down menu of the "Paragraph" group, the "Home" tab, in this case you will have to use one of the preset line spacing settings, you can also add / remove intervals before or after a paragraph by 12 pt. For more precise settings, you will have to use the "Other options for line spacing ..." command, which launches the standard "Paragraph" dialog box, which we have already talked about many times. Thus, this is the fourth way to launch this dialog box.


For single and double line spacing there is a hot key combination: Ctrl +1 , Ctrl +2 respectively.

You can also adjust spacing using the Design tab, Document Formatting group. The Paragraph Spacing command contains several preset spacing settings between paragraphs and between lines, and if a suitable option could not be found, you can use the last menu item, Custom Paragraph Spacing. The Manage Styles dialog box opens.

Attention! Using the Design tab latest versions Word 2016 updates, it has been renamed to “Layout”), the paragraph style settings are changed, so, firstly, nothing needs to be selected, the paragraph style on which the cursor is set will change, and, secondly, since the spacing changes for the style, then touch the changes the entire document where the style is used.

1. Tabulation

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Text version

Tabs are a text alignment tool in a Word document.

It is customizable for a paragraph, and tab stops are easily specified in the paragraph style settings. The topic of tabulation in MS Word belongs to the category of so-called auxiliary topics: using tabulation, you can organize the filling of text in columns or align numbers for a formula, tabulation is used in lists, etc. Accordingly, it is desirable to close the topic of tabulation early, since we will often resort to it in the future.

In order to indent tabs, you must press the Tab key, and in order to see tabs in the text, you must display non-printing characters in the text. By default, tab stops in Word are set to every half inch and left-side tabs are placed (we'll talk about types a little later). By the way, this is where the default value for the indent of the first line of a paragraph is 1.25 cm for the Russian version of Word and 1.27 cm for the English version (if the metric system is used), it corresponds to the first tabulation. In the English version, the value in centimeters more correctly corresponds to half an inch, recall that 1 inch is 2.54 cm. The author often encountered users who use tabs to indent the first line. Never do this.

There are five types of tabs in total.:

• left-side tabulation- used by default and aligns the text to the left relative to the tab stop;
• center tab– aligns the text to the center relative to the tab stop;
• right-hand tab- aligns the text to the right edge relative to the tab stop;
• delimiter tab- aligns text with a delimiter. It is used, as a rule, in order to align numbers with respect to the separator of the integer and fractional parts in numbers;
• bar tab–adds a vertical line where the tab delimiter is set.

To quickly set the tab stop, just click on the ruler, double-click on the tab stop will bring up the "Tab" dialog box and allow you to fine-tune the tab stop (fine-tune the tab stop, change the type, or set a placeholder). Here you can also change the default value for tabs.

The tabulation dialog box is called up through the "Paragraph" dialog box, and we have already considered enough how to call the "Paragraph" window. This is when setting the style and from the "Home" tab and from the "Page Layout" tab, you can even call the context menu directly in the text and select the "Paragraph" item.

After setting the tab stops on the ruler, they can be moved by simply moving the mouse, or deleted by simply dragging the tab pointer down or up, or through the Tabs dialog box.

That's all for tabulation. In the future, we will return to this topic, and we will begin this practice with the next question.

1. Working with single-level lists

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Often, for clarity, ordering, or other considerations, information must be submitted in the form of a specific list, in other words, a list.

In MS Word, lists are single-level and multi-level, as well as bulleted and numbered. Single-level lists with imitation of several levels can be distinguished as a separate subspecies.

bulleted list

If the information that is submitted in the form of a list does not require ordering, it is usually submitted in the form of an unnumbered list. A marker for this type of list can be represented by any character or pattern, often a dash or a dot is chosen as a marker in professional texts, but there are no strict requirements here.

To insert a single-level bulleted list, use the appropriate command in the "Paragraph" group of the "Home" tab. The drop-down menu itself is divided into three zones: the most recently used markers, the marker library, and the markers in the document. The purpose of the first and last zones is clear based on the name, and as for the library of markers, markers are added here with which it is planned to work in the future. By default, a marker is automatically added to the library, which is inserted into the list in the document, if you need to add a marker to the library yourself, then this is done through the right mouse click.

In the drop-down menu, you can select the type of marker, as well as change the level of the list. Yes, yes, you can make multiple levels in a single-level list, but it will not be a full-fledged multi-level list, but rather a single-level list with several levels, something like that. By the way, you can change the level of the list using the Tab key.

The difference between a full-fledged multi-level list and a single-level list with several levels is that for each level in a multi-level list, you can set up not only complex numbering that will depend on previous levels, but also choose a different font or even create a full-fledged style for a specific level. This is such a powerful tool for managing a document that we will allocate a separate lesson for it ().

If the markers that are initially presented in the drop-down list are not enough, you can use the "Define new marker" command by calling the "Define a new marker" dialog box. lines." At first glance, there is no difference between the settings, but, nevertheless, it is, although it is minimal, to make sure of this, it is advisable to select a larger marker, for example, a photograph and zoom in on the document.

A bulleted list can be quickly converted to a numbered list, for this you just need to select the list items and click on the command to create a numbered list in the "Paragraph" group of the "Home" tab. Naturally, such a transformation can be done in reverse order.

Indents and line spacing for sibling lists

Indentation, both the first line and the text of a single-level list, are adjusted using the sliders of the ruler, or the "Paragraph" dialog box in the same way as setting the indents of paragraphs in the text, with the only difference that the indent of the first line will be the indent for the marker or number, if this is a numbered list. Left and right indents for the list act similarly to paragraph indents, negative indents are also valid, when the indent on the right or left can go beyond the boundaries of the document indicated in gray.

As for the setting line spacing for a list, it is no different from that for an ordinary paragraph and can be done either using the commands of the "Paragraph" group, or using the "Paragraph" dialog box.

Separately, it is worth paying attention to the global setting of single-level lists using styles. The fact is that for single-level lists in MS Word, the “List Paragraph” style is reserved, respectively, all changes in this style will affect ALL lists created using the “Creating Bulleted List” and “Creating Numbered List” tools. Moreover, these changes are not limited to setting indents or intervals, but allow you to change the entire range of parameters available using the Styles tool.

numbered list

A single-level numbered list differs from a single-level bulleted list only in that in the order in which elements are added, the numbering of their values ​​increases, which is logical. Plus, it becomes possible to set the initial value for the number, which, for obvious reasons, was not in the bulleted list. The Set Initial Value dialog box can be called from the Numbering drop-down menu or from the Define New Number Format dialog box. Otherwise, it's the same bulleted list, with a barely noticeable number alignment relative to the first line indent slider, a quick option to become a bulleted list, or a single-level list with multiple levels.

1. Working with Multilevel Lists (Basics)

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Text version

In professional scientific texts using more than three levels in a multilevel list is discouraged. As a rule, the vast majority of lists are generally single-level, and multi-level lists rarely have more than two levels. Despite this, the author strongly recommends using tool for creating multilevel lists in MS Word even when building single-level lists. The possibilities for creating single-level lists, which we considered in the previous question, should not be used when constructing professional texts under any pretext. An exception may be a list of purchases in a grocery store that has been knocked down in a hurry or a similar list where there are not the slightest requirements for the quality of the design of the text itself.

According to the author, commands for creating single-level bulleted and numbered lists in Word are reserved only for inexperienced users who try to format text by trial and error by clicking on commands that even remotely resemble the desired result. Despite the apparent similarity in the tools for creating lists in MS Word, there is simply an abyss of differences between single-level and multi-level lists. We will consider part of the functionality of working with a multilevel list in this question, and part in a dedicated lesson.

Layered List Basics

To work with multi-level lists, the drop-down menu command is located next to the commands for creating single-level lists in the "Paragraph" group of the "Home" tab. Even the drop-down menus themselves are very similar.

The first visual difference is visible after opening the dialog box "Defining a new multi-level list". There are already familiar commands here: number format, font and number alignment relative to the first line indent slider.

As for the new settings, their functionality is more interesting.

Firstly, thanks to the "Include level number" command it becomes possible to create complex numbering of a multilevel list: 2.3, 1.5.6, 2.a.5 etc.

Secondly, except for the useless possibility of aligning the number itself with respect to the first line indent slider, appeared extremely useful functions for indenting the position of the number and the text itself in the list from the left border of the document. Such indents can be configured individually for each list level., or you can set parameters for all levels at once. In the latter case, the parameters for the first level are individually configured and an additional indent is set for each subsequent level.

AND, third, which we will now pay attention to, it became possible to choose what will be text indent from the number itself: no character (number closely adjacent to the text), space or tab (with tab stop setting). By virtue of my experience, this parameter is the author recommends setting it to the "space" position, since when there is no indentation at all, the list looks ugly, and when the indentation is a tab character, the indentation will be uneven for numbers with a different number of characters, for example, in a long list, the distance between "1" and "11" will be different. If for the first level the problem seems far-fetched, then for a composite list, say, the third level, it is quite real. On the other hand, if you foresee the number of numbers correctly in advance, you can nicely align the text in your multilevel list.

It seems that we have considered the exhaustive possibilities of MS Word in the field of creating multilevel lists, however, we have practically not considered the commands on the right side of the "Defining a new multilevel list" dialog box. In fact, the part of the material that we have considered here is only the tip of the iceberg of multilevel list functionality. Dive into the abyss of the possibilities of a multilevel list will be made in just a few lessons, first we need to understand in detail the hierarchy of the style device, and also learn how to work with structured documents.

Basic paragraph formatting options are set using the dialog box Paragraph from the menu Format .

Another way is to use the command Paragraph local menu (it is called by clicking the right mouse button). If the format of only one paragraph changes, then there is no need to select it entirely, it is enough to place the input cursor in it or select only a fragment of the paragraph. If the format of several paragraphs changes, then there is also no need to select them completely: it is enough that the selected fragment partially covers the changed paragraphs.

Dialog window Paragraph contains two pages: Indents and spacing And Position on the page .

Consider the options set on the first page.

Option group Indent allows you to control the position of paragraph text relative to page margins.

In the fields Left And On right the distance is set respectively from the left and right margins of the page. In order for the text to occupy part of the page field, negative values ​​are allowed.

Option First line controls indentation in a paragraph. Possible values ​​are:

· (No) - there are no indents;

· Indent - indentation is used for the first line of the paragraph. The distance is indicated in the field on the: located to the right of the field First line;

· ledge - indentation is used for all lines of the paragraph, except for the first one. The distance is indicated in the field on the: .

In the fields Front And After distances are set respectively before the first line of the paragraph and after the last line of the paragraph. Only positive values ​​are allowed here. The use of such intervals is useful not only directly to the paragraph.

Option Interline controls line spacing within a paragraph. You can select one of the following values ​​(hot keys are shown in brackets):

· Single - a distance equal to the height of the largest font size used in the line, plus some extra space, the amount of which also depends on the font used (Ctrl-1);

· One and a half - a distance 1.5 times greater than that which would be with the value of the option Single(Ctrl-5);

· Double - a distance twice as large as it would be with the value of the option Single(Ctrl-2);

· Minimum - spacing selected for very large fonts;

· Exactly - distance exactly equal to the one specified in the field Meaning ;

· Factor - the distance is formed by multiplying a single interval by the multiplier specified in the field Meaning .

Field alignment is used to select how the paragraph should be aligned. You can use one of the following values:

· By left edge - the paragraph is aligned to the left (Ctrl-L);

· By center - the paragraph is centered (Ctrl-E);

· By right edge - the paragraph is right-aligned (Ctrl-R);

· By width - the paragraph is aligned on the left and right edges at the same time (Ctrl-J).

To set the intervals in the text and the type of alignment, it is convenient to use the toolbar (see Table 3.5).

Field Level assigns a hierarchical level ("Level 1" - "Level 9") to paragraphs in a document. For example, after assigning hierarchical levels to paragraphs, you can work with the document in Outline or Document Outline view.

The second page of the dialog box is used to control orphan lines, line numbering and page breaks. Paragraph .

In order for Word to automatically track the appearance of orphan lines torn off from a paragraph at the beginning or end of a page, enable the option Hanging strings banned .

If you want the entire paragraph to be on one page, enable the option Don't break paragraph . If you want the paragraph to be on the same page as the next one, then enable the option Don't tear yourself away from the next . To automatically insert a page break before a paragraph, use the option From a new page .

Switching off the option Disable line numbering excludes the lines of a paragraph from the sequence of numbered lines.

Finally, by enabling the option Disable automatic word wrap , You cancel the automatic word wrapping of the text in the paragraph.

Button Tabulation at the bottom of the window allows you to place tab stops in a paragraph.

Close the dialog after setting the required values. Paragraph by pressing the button OK . The paragraphs you select will be formatted with the specified options.

Question

Table 1 Paragraph Format Attributes

Left paragraph indent called the distance at which the left border of the text of a paragraph is separated from the left margin of the page (positive indent) or at which it enters the left margin (negative indent). Likewise, right paragraph indent is the distance that the right border of the text of a paragraph is from the right margin of the page

fig.6 Indents tab and intervals in the dialog box Paragraph.

(positive indent) or at which it enters the right margin (negative indent). fields call the distance between the area in which the text can be located and the edges of the paper; the size of the margins is set when configuring the page settings. The easiest way to learn about the various indentation options is to change their values ​​and watch the sample text for changes.

Paragraph formatting

A paragraph in Word is a piece of text that ends with a ¶ sign (if you turn on the display mode for non-printing characters, which corresponds to the same icon on the Standard toolbar). It appears every time the "key" is pressed. Enter» . When formatting a paragraph, change:

§ alignment. The appearance of a paragraph is determined by how it is positioned in relation to the page: left, right, centered, justified.

§ Paragraph indent. The distance between a paragraph and the left (right) page margin. The indent value can be negative, then one speaks of an overhang.

§ First line indent . It can be positive, zero or negative. Positive indentation is the "red line".

§ Line spacing . The distance between lines of text in a paragraph.

§ Spacing before (after) a paragraph . This is the vertical distance between the first line of this paragraph and the last line of the previous paragraph (or, respectively, between the last line of this paragraph and the first line of the next paragraph).

Paragraph formatting is done in one of the following ways:

1. Using the " Formatting" toolbar;

2. Using the program menu " Format";

3. Using the context menu;

4. Using keyboard shortcuts.

Using the Formatting Toolbar

It is enabled by default. Shown here is its central part, which is directly responsible for editing a paragraph (not a font). The purpose of the tools is clear from the tooltip after a short mouse delay on the tool. On the toolbar, you can find tools for changing paragraph alignment, changing line spacing, indents, setting the outer border of a paragraph, highlighting it with color.

By clicking inside a paragraph, we can determine which formatting tools were used: they will be highlighted. The figure (see above) shows that the selected paragraph is set to align the text to the width of the page.

By clicking on the tool buttons, we will change the corresponding parameter for the entire paragraph at once. But if we want to do the same for only part of a paragraph, then the corresponding piece of text is first selected and then edited.

Program menu "Format"

The greatest possibilities for formatting a paragraph are contained in the Format dialog. The order of work is as follows:

§ Select the "Format" menu à » Paragraph ... ".

§ Select tab "Indents and Spacing".

§ Set the desired type of alignment, indent, position of the first line, interval before (after) this paragraph, line spacing.

§ Click the OK button to apply the settings.

Note

§ The position of the paragraph after changing the parameter is shown in the window "Sample" (i.e. we can immediately see what would happen to the paragraph if we clicked on "OK" right now; therefore, there is no need to rush to click on "OK" and look in this window; if suddenly we don’t like something there, then we can immediately correct the shortcomings by changing certain parameters).

§ You can also set the tab size in this dialog by clicking on the "Tab..." button.

Keyboard shortcuts for paragraph formatting

Here are examples of keyboard shortcuts used in formatting. ctrl+ Qorctrl+ L- the alignment of the entire paragraph (inside which the cursor is currently located) is set to the left, ctrl+ E- in the centerctrl+ R– along the right edge.